Technology supports business management
Baliza Empreendimentos Imobiliários, from São Leopoldo, chose the solutions proposed by W3K – the Clarizen and Greendocs technologies – as technological support to control all the records generated during its ventures, as well as the flow of this information.
Clarizen is a portfolio manager. It provides a centralized environment to manage projects, tasks and resources in an easy and intuitive interface. It is also an excellent ally in the management of works.
Greendocs, on the other hand, is a process manager. It is a high performance web solution for storing and managing documents and forms. It combines features of a EDM and BPM system.
“When added, the technologies have the ability to manage any business. They guarantee the quality and profitability of the work, which is the dream of any businessman. ” (Adalberto Fernandes Jorge, Business Director of the Baliza)
Portfolio management with Clarizen
- At Baliza, the following gains stand out:
- Ease of portfolio management and execution of works;
- Visualization of the percentage of progress of each project and of delayed tasks of the project;
- Speedy visual management information;
- Progress information accessed and fed directly from the site.
In short and mid term planning, it is usually time consuming to find information, making planning meetings inefficient. Much is sought and little is actually planned. This is a problem that does not exist at Baliza!
Greendocs is a tool that supports technical communication, records management, requests, reports and drawings issued during the stage of feasibility and execution of large enterprises. Enables all processes to be digitally available to all team members and enables efficient measurement control, facilitating time, communication, delivery and risk management.
It’s a cloud web solution. The information is accessed at any time, from anywhere, generating a significant reduction in the information processing time.
In the feasibility and design stages, all documentation is quickly and easily found, generating time savings and consequently cost savings.
Some achievements with the use of the solution:
- Ease and speed in managing distributed tasks among the various segments involved in a large enterprise;
- Notification of the system about the necessary documents;
- Availability, accuracy and organization of information;
- Total traceability of information;
- Better control of risks;
- Respect for deadlines in internal activities.
Northfleet, Projects Director of the Construction company, points out that Greendocs helps a lot in the control of projects, because they are grouped, exactly the way they should be executed. It also adds that there are no more losses of originals, for example. “Today, all the documents leave with delivery protocol and remain in the system, with originals scanned. The documentation is always ready, already grouped and with 100% traceability. All documents in relation to the business are in the domain of the developer. In case of need, the information is only redirected. ”
With these technologies, Project Managers track the status of tasks, pending activities, deliverables from executive project, and job reports. The management of information regarding nonconformities is always available and allows the monitoring of corrective actions, preventing losses throughout the project.
Northfleet ends by stating that the engineer gets ready the guidelines of what should be done and how it should be run. If the information passed through the steps of the Greendocs, the work is ready for execution. ”